There are many situations when you need to email your professor: Asking a question, inquiring about your grades, informing them about a missed class, etc. If you’re wondering how to write an email to a professor, in this week’s assignment you will be able to practice doing just that.
You will not need to send an actual email. Instead, upload and attach your Word document file to Blackboard.
To fill in the “To” line, go to the Instructor Info tab in the Blackboard course menu and find the professor’s email address. Then, type that into the “To” line.
Write a clear Subject line. There are many situations when you might need to email your professor: Asking a question, inquiring about your grades, informing them about a missed class. Try to use a real scenario from this course.
Include a proper email greeting. Start your email to a professor with an appropriate and respectful salutation. Double-check their name before sending an email and make sure your greeting is followed by a comma.
Remind the professor who you are. Professors have lots of students, so it’s important to tell them your name and the class you’re attending. This helps the recipient save time and ensures you get a reply faster.
Get straight to the point. After greeting a professor and introducing yourself, it’s time to state your question or request. Keep it concise and clear, so the recipient can quickly comprehend what it’s about and what action is expected from them.
End an email politely and include a professional signature. Thank them for their time and sign off your email with “Sincerely” or “Best regards” followed by your name.
Proofread your email. Pay attention to grammar, spelling, and punctuation. Make sure to stick to a formal tone and avoid emojis or informal abbreviations like FYI or ASAP. Check the spelling of your professor’s name one more time.
Put yourself in your professor’s shoes. Reread the email as if you are the professor who receives it. Is it clear who’s writing to you and what they want? Is the tone of the email polite and respectful? Does it comply with a formal email format? If all your answers are “Yes,” then feel free to send your email.
communicating with instructors template_2237.docx
